Booking Conditions
CONDITIONS OF TRAVEL:
Please read the following terms and conditions (“Terms”) carefully as all bookings accepted by Pencarrow Enterprises Pty Ltd trading as Snaffle Travel (“Snaffle Travel”, “we”, “us”) are accepted subject to these Terms. By making a booking you acknowledge that you have (and warrant that everyone in your booking has) read, understood and agree to be bound by these Terms. Apart from all the legal stuff, it is recommended that all travellers adopt a sense of adventure, an easy-going outlook and the ability to “expect the unexpected”. It is the expectation that all travellers will respect fellow passengers and understand the key to an enjoyable tour, is you.
We have the right to change or modify all or any parts of these terms and conditions without notice. If we want to change the terms, we will discuss this with you. Seeking your agreement and request you to initial.
MAKING A BOOKING:
A booking request is only accepted by us and confirmed once we have received your booking registration, we issue you with the booking confirmation and we receive payment of the required deposit and/or payment. We reserve the right to decline any booking at our discretion. No employee of ours other than a director has the authority to vary or omit any of these booking conditions or to promise any discount or refund.
PASSPORTS & VISAS:
All travellers must have a valid passport for international travel and many countries require at least 6 months validity from the date of return. When assisting with an international travel booking, we will assume that all travellers on the booking have a valid Australian passport. If this is not the case, you must let us know. It is important that you ensure that you have valid passports, visas and re-entry permits that meet the requirements of immigration and other government authorities. Any fines, penalties, payments or expenditures incurred as a result of such documents not meeting the requirements of those authorities will be your sole responsibility (except to the extent caused by fault on our part). If you need information regarding visas, passports and other travel document requirements for your trip, please let your consultant know or, for online bookings, contact us on 03 5428 6061. We can provide you with general information on visa and passport requirements that apply to international travel bookings you make with us. Our consultants can also obtain more specific information from an external visa advisory service provider on your behalf (if you wish, we can assist you to obtain visas through an external service and fees will apply). We do not warrant the accuracy of information provided by any external service and accept no liability for any loss or damage which you may suffer in reliance on it (except to the extent caused by fault on our part).
TRAVEL INSURANCE:
We strongly recommend that you take out appropriate travel insurance to cover your travel arrangements. Travel insurance is also strongly recommended by the Department of Foreign Affairs and Trade for all overseas travel. If you decline travel insurance, you may be required to sign a disclaimer.
TRAVEL ADVICE & HEALTH REQUIREMENTS:
We recommend that you contact the Department of Foreign Affairs and Trade or visit their website at www.smartraveller.gov.au for general travel advice, health requirements and safety alert levels relating to the destination you wish to visit. You should regularly check such travel advice while you are travelling because changes may occur without notice (e.g. changes in government border controls relating to COVID-19 or other epidemics or pandemics). We recommend that you consult with your local doctor, travel medical service or specialist vaccination clinic before commencing your travel for any vaccination requirements. In some cases, failure to present required vaccination documentation (e.g. proof of Yellow Fever vaccination or COVID-19 vaccination) may deny you entry into a country.
PRICES:
All prices are quoted in AUD unless otherwise stated. Prices are subject to change at the discretion of the airline and/or supplier, prior to booking. This is out of the control of Plan to Travel & Snaffle Travel. The price is only guaranteed once paid for in full by you. Price changes may occur by reason of matters outside our control which increase the cost of the product or service. Such factors include adverse currency fluctuations, fuel surcharges, taxes and airfare increases. Airline taxes are subject to change and are confirmed at the time your airline ticket is issued. There may also be a local tax charged at some airports.
SERVICE FEES:
Your Travel Advisor will provide you with a full schedule of fees at the time of booking. Plan to Travel & Snaffle Travel also acknowledges we may receive fees, commissions, gifts or financial incentives from third parties under this contract.
SUPPLIER CHANGE AND CANCELLATION FEES:
Cancelled bookings may also incur supplier fees, which can be up to 100% of the cost of the booking, regardless of whether travel has commenced. Supplier fees may also apply where a booking is changed and when tickets or documents are reissued. Where we incur any liability for a supplier cancellation fee for any booking which you change or cancel, you agree to indemnify us for that fee. If you cancel a booking a cancellation fee of $250.00 per person will be charged and any subsequent supplier fees that may apply. Where you seek a refund for a cancelled booking for which payment has been made to the supplier, we will not provide a refund to you until we receive the funds from that supplier, this can take up to 90 Days less any cancellation fees.
CHANGES AND AMENDMENTS:
Any changes to flights or to a booking will incur a $55.00 amendment fee per amendment. If we are required to provide further research or any information that is not part of the original quote or booking we may charge extra fees or an hourly rate. When an airline makes a schedule change to a flight there are no charges. Please ask us for our schedule of fees.
DEPOSIT AND FINAL PAYMENT:
You will be required to pay a deposit or deposits when making a booking. Your travel advisor will advise you of how much that will be. All deposits are non-refundable for changes of mind or cancellations by you (subject to your rights under the Australian Consumer Law). Final payment is required no later than 6-8 weeks prior to departure unless otherwise stated. Some airfares or services must be paid in full at the time of booking.
We sometimes may use an international supplier who requires payment in the local foreign currency and we will advise if we are calculating your booking using a foreign currency and the booking will be subject to currency fluctuation until the final balance is paid.
BOOKING TERMS & CONDITIONS REFUNDS:
We will not provide you with a refund for the service fee charged if the booking does not go ahead. Refunds for bookings are subject to the T & C’s of the supplier. If the supplier is required to provide you with a refund for the booking, your travel advisor will provide the refund, subject to the supplier T & C’s. We are not responsible for supplier delays in issuing refunds. Note: All suppliers can take between 60 – 90 days to process any refund.
PAYMENTS BY CREDIT CARD AND DEBIT CARD:
Credit card surcharges of 1.3% for Mastercard, 1.5% for Visa and 2.20% for American Express will apply for all bookings paid for via credit card. You authorise us to charge all fees incurred by you in relation to the services provided to the credit card or debit card designated by you. If payment is not received from the card issuer or its agents for any reason, you agree to pay us all amounts due immediately on demand.
AGENCY:
We act as an agent for and sell various travel-related products on behalf of, numerous modes of transport, accommodation, and other service providers, such as airlines, coach, rail and cruise line operators, as well as all of our wholesalers. Any services we provide to you are collateral to that agency relationship. Our obligation to you is to (and you expressly authorise us to) make travel bookings on your behalf and to arrange relevant contracts between you and travel service providers. We exercise care in the selection of reputable service providers, but we are not ourselves a provider of travel services and have no control over, or liability for, the services provided by third parties. All bookings are made on your behalf subject to the terms and conditions, including conditions of carriage and limitations of liability, imposed by these service providers. We can provide you with copies of the relevant service provider terms and conditions on request. Your legal rights in connection with the provision of travel services are against the specific provider and, except to the extent a problem is caused by fault on our part, are not against us. Specifically, if for any reason (excluding fault on our part) any travel service provider is unable to provide the services for which you have contracted, your rights are against that provider and not against us. We cannot guarantee the performance of the supplier. Bookings are subject to the supplier’s T & C’s including conditions of carriage and limits on liability. The customer is responsible for reading these before finalising a transaction. Any brochures are not agent’s but are supplied by the suppliers. Agents accept no liability for errors in that material.
LIABILITY:
To the extent permitted by law, neither Pencarrow Enterprises Pty Ltd (Plan to Travel & Snaffle Travel) nor any of its related bodies corporate, directors, employees or agents accept any liability in contract, tort or otherwise for any injury, damage, loss (including consequential loss), delay, additional expense or inconvenience caused directly or indirectly by the acts, omissions or default, whether negligent or otherwise, of third party providers over whom we have no direct control or arising as a result of any event which is beyond our control or which is not preventable by reasonable diligence on our part (including, without limitation, any event (such as changes to border controls) relating to COVID-19, epidemic or pandemic). Our liability will also be limited to the extent that any relevant international conventions, (for example the Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea, the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of accommodation), limit the amount of compensation which can be claimed for death, injury, or delay to passengers and loss, damage and delay to luggage. Under circumstances where our liability cannot be excluded and where liability may be lawfully limited, such liability is limited to the remedies required of us under applicable law (including the Australian Consumer Law). This liability clause is subject to your rights under the Australian Consumer Law and nothing in these terms and conditions is intended to limit any rights you may have under the Competition and Consumer Act 2010 (Cth). You acknowledge that travel during the COVID-19 pandemic is inherently risky. To the maximum extent permitted by law, we exclude all liability to you whatsoever in relation to any loss or damage you may incur as a result of COVID-19 related events (including, without limitation, illness or death associated with the virus or changes to travel arrangements arising from government regulations or changes to border controls). Subject to Australian Consumer Law, travel agent does not accept any liability in contract, tort or otherwise for any injury, damage, loss, delay, additional expense or inconvenience caused by suppliers or third party providers over whom agents have no direct control
FORCE MAJEURE:
Neither Party will be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, outbreaks of infectious disease or any other public health crisis, civil commotion, breakdown of communication facilities, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder. If a force majeure applies, the customer will be bound by the supplier’s terms and conditions.
BOOKING TERMS & CONDITIONS SPECIAL REQUIREMENTS & FREQUENT FLYER:
Please liaise with your travel advisor regarding any frequent flyer membership details, loyalty programs and special requirements you may have for your travel arrangements such as special meal, seating requests, room type or disabled access. Please check your frequent flyer program or other applicable loyalty programs for the specific terms of your membership. We cannot guarantee that the supplier will credit you with points for your booking.
TRAVEL DOCUMENTS:
Travel documents include (without limitation) airline tickets, hotel vouchers, tour vouchers or any other document (whether in electronic form or otherwise) used to confirm an arrangement with a service provider. Travel documents may be subject to certain conditions and/or restrictions including (without limitation) being non-refundable, non-date-changeable and subject to cancellation and/or amendment fees. Travel documents cannot be transferred to another person to use. All airline tickets must be issued in the name of the passport/photo identity holder. An incorrect name on a booking may result in an inability to use that booking and the booking being cancelled. Please review your travel documentation carefully and advise us immediately of any errors in names, dates or timings. If you have booked with a consultant, it is your responsibility to collect all travel documents from us prior to travel. As a rule, your travel documents will be available for collection 2 weeks prior to departure, however, this will depend on your individual arrangements. Please contact your travel advisor to confirm when your travel documents are ready for collection.
SCHEDULE CHANGES:
We recommend that you contact the airline to confirm your scheduled departure time 24 hours prior to your flight.
RIDING HOLIDAYS:
Horse Riding Holidays are designed to be enjoyable but by their nature can be physically demanding and obviously have some inherent risks, dangers, and hazards associated with them. Please note all services which make up your holiday adhere to the requirements and standards of the country in which they are provided and not those of Australia.
There are inherent risks involved in horse riding. Snaffle Travel has taken all reasonable steps to ensure the safety of participants, however, there are certain risks that are integral to the activity of horse riding. For example, any horse may, without warning or any apparent cause, change direction or speed, stop suddenly, kick, bite or step on someone. The effects of the weather, for example rain or wind; or other local conditions for example soft or stony ground, dogs barking or flapping bags can scare a horse, cause it to fall, or react in some other unsafe way.
We rely on the information you provide us, to match you with the right horse. It is very important that you are open and honest about your riding ability. A description of your riding experience will be given to your hosts before your holiday. Whilst riding, or in the vicinity of horses, you must comply with the instructions provided by your guide. If you have any doubt that your riding skills or fitness are not of the level required for your chosen holiday, you should contact us immediately.
We recommend for your own safety that you wear a hard hat that meets current Australian safety standards. Travel insurance may only cover you if you are wearing an Australian-regulated helmet. It is important that your hat fits properly. Horse riding is a dangerous sport and riders must be aware and must take all necessary precautions to avoid any accidents.
You must be fit and able to undertake the activity and can make informed, objective decisions that are completely and adequately covered by your personal travel insurance.
When on the riding holiday you must agree to follow all safety briefings, guidelines, and instructions of guides. As well as agree to behave responsibly and show respect for fellow participants at all times.
Snaffle Travel is only an agent for third-party riding operators and will not be held responsible for any injury or any other loss and damage as a result of participation in the activity of Horse Riding.
PRIVACY POLICY:
We are committed to protecting your personal information and agree to handle your personal information in accordance with our Privacy Policy. By providing personal information to us, you agree that our Privacy Policy will apply to how we handle your personal information, and you consent to us collecting, using, and disclosing your personal information as detailed in our Privacy Policy. You agree that in certain circumstances (such as when you request us to book international travel for you), we are permitted to disclose your personal information to overseas recipients. Such recipients may include the overseas travel service providers (e.g. airlines, accommodation, or tour providers) with whom you make a booking. These travel service providers will in most cases receive your personal information in the country in which they will provide the services to you or in which their business is based. We may also disclose your personal information to our overseas related entities and to service providers who perform services for us within and outside of Australia. Generally, we will only disclose your personal information to these persons in connection with the facilitation of your travel booking and/or to enable the performance of administrative and technical services by them on our behalf. Where we disclose your personal information to any person (including any overseas recipients), you agree that we will not be required to ensure that person’s compliance with Australian privacy laws or otherwise be accountable for how they handle your personal information. When used above, “disclose” includes to transfer, share, send, or otherwise make available or accessible to another person or entity.
GOVERNING LAW:
If any dispute arises between you and us, the laws of Australia will apply. You irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of Australia and waive any right that you may have to object to an action being brought in those courts.
YOUR RESPONSIBILITY:
Customer agrees that they meet the following requirements:
- You warrant that you are over the age of eighteen (18) and have sufficient funds to pay for the travel services
- You have read our T & C’s and if booking for third parties you may request these T & C’s be provided by us.
- You have read the T & C’s of any suppliers or third-party service providers and agree to be bound by those
- You are responsible for checking the accuracy of all documents provided to you
- You warrant and acknowledge that you have accessed the Smart traveller website for any specific enquiries in relation to your intended destination
- You understand that Passport/visa and other required identification documents are your responsibility.
